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HPEG Grant Guidelines, Part 2

D. APPLICATION INSTRUCTIONS

Good grantsmanship influences the review of applications. Miscalculated budgets, incomplete evaluation criteria, nondescriptive narratives, narratives that are not responsive to application criteria, or failure to itemize income/expenses may result in a negative review and no funding.

1. COVER SHEET

Click to go to:

Cover Sheet Form - Historic Preservation Education Grants

OR Click to download Cover Sheet Form in Microsoft Word

Grant ID No.: If your HPEG staff contact gave you this number, fill it in here. If not, leave blank.

Project Title: Make it brief, self-explanatory, and appealing.

Project Sponsor: The not-for-profit group assuming full responsibility for the grant and to whom the grant check should be payable.

Project Co-Sponsor(s): Groups that will play important roles but are not the actual recipients of the grant.

Project Director: The one person responsible for the overall management of the grant. The project director must be prepared to serve as the primary liaison to the Indiana Humanities Council. All correspondence, checks, notices, etc. will be sent to the project director.

Tax Exempt Status: Enter the Indiana Not-for-Profit Tax Exemption number on the cover sheet. Organizations do not need to have IRS 501(c)3 status.

Official Signatures: Submit at least one copy bearing the original signatures, in ink, of the sponsoring group official and the project director.

2. NARRATIVE QUESTIONS

Respond to the following questions. Keep answers concise, but do not omit important details. Total narrative should not exceed 2-4 pages.

a. Project Description and Rationale

First, describe your project. Second, explain how it fulfills the criteria of the grant program.

Also provide evidence of your ability to implement the project by describing your organization, the project personnel and their roles, scholars or experts (such as historians or presenters), cooperating organizations or agencies, public programs or target audiences (including an estimate of attendance for each event), and publicity plans.

b. Needs and Outcomes

Discuss the need for your project and explain why you believe your idea is an excellent way of fulfilling institutional or community needs.

Also describe the expected outcomes of the project. These might include goals to be achieved, materials that will be produced, distribution plans, and evaluation methods.

c. Timetable

Outline the timetable for the project, including the planning phase, the implementation phase or schedule of events, and the evaluation/reporting phase.

3. BUDGET

Provide a line-item budget for the project, using the Budget Format as a guide.

The column entitled "Grant" should reflect funding you are requesting. The columns entitled "Local Cost Share" should reflect contributions made by the sponsoring group and the community. The total amount of the "Local Cost Share" (cash + in kind) must be at least equal to the amount of the "Grant." Federal dollars cannot be used for matching purposes.

The "Cash" portion of the "Local Cost Share" should include any cash funds which the sponsoring agency or any donor other than IHC allocates to the project. The "In-kind" portion of the "Local Cost Share" should be commodities given to the project instead of money. Examples include volunteer time, use of meeting rooms, or supplies. Compute the in-kind value according to the actual pay scale of persons engaged in comparable work, the actual rental value for the room, or the actual purchase value of the supplies. Line items for alcoholic beverages, whether Grant or Cost Share, are prohibited.

Reimbursement for airfare, per diem and hotel should be kept at reasonable rates. Mileage should be reimbursed at no more than the current IRS standard rate.

If any budget items need an explanation, please attach one.

4. REQUIRED ATTACHMENTS

a. Attach resumes (not more than one page each) for the project director and experts.

b. Attach 1-5 letters of support from cosponsors, experts, and interested community groups.

c. Attach a list of the sponsoring organization's Board members.

SUBMIT EIGHT (8) COPIES OF THE FULL APPLICATION TO: Indiana Humanities Council, 1500 N. Delaware St., Indianapolis, IN 46202, POSTMARKED BY APRIL 18, 2008.

Please Note: All materials submitted with the application, including books, photographs, and any other items, become the property of the Indiana Humanities Council. They will NOT be returned to the applicant.

Please do not use overnight or express mail. Use regular mail or a commercial delivery service. If you would like an acknowledgment, attach a note to your application.

 

E. REVIEW PROCEDURES AND NOTIFICATION

Grant applications will be reviewed by panelists chosen by partnering organizations, such as the Historic Landmarks Foundation of Indiana.

You will be notified about the status of your grant application by letter within 30 days of the decision date for the grant.

F. ASSISTANCE

Staff members are available by telephone, fax, or e-mail to answer specific questions about your application. You may also make an appointment to see a staff member at the IHC office. Contact Nancy Conner, phone 638.1500 or 800.675.8897 ext. 128, fax 317.634.9503, e-mail nconneriupui.edu